Contract-Indexed‎ > ‎

ARTICLE 19: PEER ASSISTANCE AND REVIEW (PAR) PROGRAM

Note:   If PAR is eliminated, Article 19 shall be deleted from the Agreement.

 

19.1     Establishment of the Peer Assistance and Review Program

 

The Association and the District are continuously striving to provide the highest possible quality of education.  In order for students to succeed in learning, teachers must succeed in teaching.  Therefore, the parties agree to cooperate in the design and implementation of programs to improve the quality of instruction through expanded and improved professional development and peer assistance.  Teachers referred to or who volunteer for the PAR Program are viewed as valuable professionals who deserve the best resources available to them in the interest of improving performance to a successful standard.

 

19.2     PAR Panel

 

19.2.1     The PAR Program shall be administered by a PAR Panel, which shall consist of seven (7) members.  Four (4) of the members of the PAR Panel shall be classroom teachers selected by the Association, and three (3) of the members of the PAR Panel shall be administrators selected by the District.  Classroom teachers serving on the PAR Panel shall meet the eligibility requirements to serve as a Consulting Teacher, described in Section 19.4.2, below.  Additionally, the parties shall strive to achieve a balance on the Panel to reflect the goals of the PAR Program.  The PAR Panel shall maintain confidentiality in all personnel matters and no information gained in the proceedings of the PAR Panel shall be recorded in any personnel file.

 

19.2.2     The PAR Panel shall have meetings at dates and times determined by the Panel, which shall include at least four (4) meetings per school year.  A quorum for purposes of conducting a meeting consists of at least three (3) classroom teacher PAR Panel members and at least two (2) District-appointed PAR Panel members.  Except as otherwise provided in this Article, decisions of the PAR Panel shall be made by consensus where possible; should a vote be required, action must be taken on an affirmative vote of at least two-thirds (2/3) of the Panel members present at the meeting.

 

19.2.3     Members of the PAR Panel shall serve a term of five (5) years.  The terms shall be staggered.  At or near the time the PAR Program is initiated, the PAR Panel shall determine the terms of its initial members.  The PAR Panel shall annually select a PAR Panel Chair, and the assignment of a Chair shall rotate annually between a classroom teacher and a District-appointed PAR Panel member.  The Assistant Superintendent for Educational Services and the YCTA President or designee shall be permanent members of the PAR Panel to ensure continuity.

 

19.2.4     Classroom teachers serving on the PAR Panel shall be released from duty during normal duty hours in order to attend Panel meetings, and to participate in other duties required under this Article.

 

19.2.5     The duties of the PAR Panel include the following:

 

a.      Establish its own Rules and Procedures consistent with this Article and applicable law.

 

b.      Provide appropriate training for the members of the PAR Panel and Consulting Teachers.

 

c.      Determine the number and type of Consulting Teachers necessary, based upon the number of Participating Teachers (Referred, Voluntary, and Beginning) and the needs of the staff development component of the PAR Program.

 

d.      Select Consulting Teachers, in accordance with procedures established by the PAR Panel.  The procedures adopted by the PAR Panel shall include classroom observations of the candidates by members of the PAR Panel.  Consulting Teachers shall be chosen by a majority vote, through a secret ballot, of the PAR Panel.

 

e.      Notify Referred Participating Teachers in writing of their referral to the Program and assign Consulting Teachers to Participating Teachers.  Based upon the identified needs of the Referred Teacher, the PAR Panel will prepare a list of recommended Consulting Teachers from which the Referred Teacher may select.  The Referred Teacher may appeal to the PAR Panel to make a selection from the entire Pool of Consulting Teachers.

 

f.       Determine and assign duties to be performed by Consulting Teachers.  Match the Consulting Teachers with Participating Teachers based on matching criteria developed by the PAR Panel.

 

g.      Consider requests submitted by Participating Teachers and/or Consulting Teachers that a different Consulting Teacher be assigned to work with the Participating Teacher.  Develop a method to allow Participating Teachers to communicate their concerns and needs to the PAR Panel in a confidential manner.

 

h.      Monitor the progress of the assistance provided to Referred Participating Teachers, review the final report prepared by the Consulting Teacher, review any response by the Referred Participating Teacher, and generate a written assessment of the Referred Participating Teacher’s participation in the PAR Program.  This assessment shall be submitted to the Governing Board and be placed in the teacher’s personnel file.

 

i.       Prepare an annual PAR Program budget for approval by the Governing Board.  The annual budget shall be submitted to the District and the Association on or before June 1st, for the succeeding school year (i.e., July 1st through June 30th). 

 

j.       Annually evaluate the impact of the PAR Program in order to improve it.  This evaluation process shall include the opportunity for written input from Participating Teachers, and shall recommend to the Governing Board and Association improvements to the process.

 

k.      Generate, through a process developed by the PAR Panel, a list of On-call Specialists to be available to assist Consulting Teachers in providing assistance to Participating Teachers or in providing direct, short-term assistance to Participating Teachers.  When called upon by the PAR Panel, the On-call Specialist will be released from duty during the workday and/or be compensated at the Regular Hourly Rate of Pay (see 12.2.2.a) if assigned duties to be performed outside the regular workday.

 

l.       A PAR Panel member shall neither participate in discussion nor vote on any matter in which he or she has a personal or professional conflict of interest.

 

19.3     Participating Teachers

 

19.3.1     Beginning Teachers

 

In order to help new unit members successfully begin their careers in the District, all newly-hired unit members with less than two (2) full years of fully credentialed teaching experience, who possess a Preliminary credential, Intern credential, or Emergency credential, shall participate in the PAR Program.  The PAR Program for fully credentialed beginning teachers will be the Beginning Teacher Support and Assessment (BTSA) Program.  All communication between the Consulting Teacher and the Beginning Participating Teacher shall be confidential.

 

19.3.2     Voluntary Participating Teachers

 

a.      A Voluntary Participating Teacher is a classroom teacher with permanent status who volunteers to participate in the PAR Program.  The purpose of participation in the PAR Program for the Voluntary Participating Teacher is for peer assistance only, and the Voluntary Participating Teacher may terminate his or her participation in the PAR Program at any time.

 

b.      All communication between the Consulting Teacher and the Voluntary Participating Teacher shall be confidential, and without the written consent of the Volunteer shall not be shared with others, including the site principal, the evaluator or the PAR Panel.

 

19.3.3    Referred Participating Teachers

 

a.      A Referred Participating Teacher is a classroom teacher with permanent status who receives assistance to improve his or her instructional skills, classroom management, knowledge of subject, and/or related aspects of his or her classroom teaching performance as a result of an unsatisfactory evaluation as defined in Article 8.2.6.

 

b.      The purpose of required participation in the PAR Program is to help correct job-related deficiencies and to assist the unit member in improving performance.

 

c.      The Referred Participating Teacher shall also have the right to request a meeting with the PAR Panel, and to be represented at this meeting by the Association representative of his or her choice.

 

d.      The results of the Referred Participating Teacher’s participation in the PAR Program shall be made available for placement in his or her personnel file, and may be used in the evaluation of the Referred Participating Teacher.

 

19.4     Consulting Teachers

 

19.4.1     A Consulting Teacher is a teacher who provides assistance, professional development in curriculum, classroom management and instructional methodologies, and/or staff development programs in curriculum, classroom management and instructional methodologies as assigned by the PAR Panel.  Consulting Teachers will provide these services to Beginning Teachers, Voluntary Participating Teachers, and Referred Participating Teachers, as assigned and in accordance with the requirements of the Beginning Teacher Support and Assessment (BTSA) Program and the PAR Program.

 

19.4.2     The qualifications for the Consulting Teacher shall be set forth in the Rules and Procedures of the PAR Panel, provided that the following shall constitute minimum qualifications:

 

a.      A valid California teaching credential;

 

b.      Permanent status in the District;

 

c.      Substantial recent experience in classroom instruction, which is defined as being assigned as a classroom teacher for at least .5 FTE (full-time equivalent) for either the past five (5) consecutive years, or for two (2) consecutive years if returning to the classroom from a literacy coach position;

 

d.      Demonstrated exemplary teaching ability, as indicated by, among other things, effective communication skills (both verbal and written), subject matter knowledge, mastery of a range of teaching strategies necessary to meet the needs of pupils in different contexts, and knowledge of the California Standards for the Teaching Profession.

 

19.4.3     In filling a position of Consulting Teacher, each applicant is required to submit three (3) letters of reference from individuals with specific knowledge of his or her expertise.  Examples may include letters from a building principal or immediate supervisor, an Association representative, and/or another classroom teacher.

 

19.4.4     Consulting Teachers deemed to have met the selection criteria established by the PAR Panel shall be placed in the “PAR Consulting Teacher Pool.”  Continued participation shall be assessed annually using feedback from Participating Teachers (using confidential information as designated in 19.2.5.g) among other items to be determined by the PAR Panel.  After five (5) years in the Pool, Consulting Teachers must reapply to remain in the Pool.    

 

19.4.5     A Consulting Teacher must work as a classroom teacher for at least .5 FTE (full-time equivalent).

 

19.4.6     There are two (2) types of Consulting Teachers:

 

a.      Full-Time Consulting Teachers shall be released from their regular teaching assignment to render services in the PAR Program.  Upon completion of his or her service as a Full-Time Consulting Teacher, the teacher shall be entitled to return to a regular assignment in accordance with Article 3 - Transfers.  Assistance to Beginning Teachers will be provided by Full-Time Consulting Teachers.  Depending on the needs of the PAR Program, the PAR Panel may assign Full-Time Consulting Teachers to provide assistance to Referred Participating Teachers and/or Voluntary Participating Teachers.

 

b.      Part-time Consulting Teachers shall have a regular full-time teaching assignment and shall provide assistance to Participating Teachers on the following terms:

 

(1)        To a Referred Participating Teacher, the Consulting Teacher shall be provided up to forty (40) hours of release time per school year, with additional release time as authorized by the PAR Panel, and shall receive a stipend of Two Thousand Dollars ($2,000.00) for additional duties associated with providing assistance to the Referred Participating Teacher.

 

(2)        To a Voluntary Participating Teacher, the Consulting Teacher shall be provided up to twenty (20) hours of release time per school year, with additional release time as authorized by the PAR Panel, and shall receive a stipend of  Seven Hundred Fifty Dollars ($750.00) for additional duties associated with providing assistance to a Voluntary Participating Teacher.

 

(3)        To a Beginning Participating Teacher, the Consulting Teacher (Support Provider) shall be provided release time as authorized by the PAR Panel and receive a stipend of Two Thousand Dollars ($2,000.00) per assigned teacher per school year.

 

(4)        Part-time Consulting Teachers shall be assigned, at any one (1) time, to a maximum of up to two (2) Participating Teachers (no more than one (1) of which shall be a Referred Participating Teacher).

 

19.4.7     Duties and Functions of Consulting Teachers

 

a.      The primary function of a Consulting Teacher shall be to provide assistance and guidance to Participating Teachers by demonstrating, observing, coaching, and conferencing.  Multiple observations of the Participating Teacher’s classroom instruction including pre-observation and post-observation conferences shall occur at least twice before the winter break.

 

b.      In assisting Referred Participating Teachers, Consulting Teachers:

 

(1)        shall assist Referred Participating Teachers by demonstrating, observing, coaching, conferencing, referring or by other activities which, in their professional judgment, will assist the Referred Participating Teacher in remedying the specific areas recommended for improvement by the evaluating administrator.

 

         (2)        will arrange a meeting, to be attended by the Consulting Teacher, the evaluator of the Referred Participating Teacher, and the Referred Participating Teacher.  The Referred Participating Teacher’s performance will be discussed as well as recommendations for improvement.  Based on these discussions, the Consulting Teacher, in cooperation with the Referred Participating Teacher, will prepare a Professional Growth Plan which will list the goals and objectives for improvement.  The PAR Panel will review and approve said Plan, and provide such modifications to the Plan as is necessary.  The Professional Growth Plan shall:  i) be clearly stated, aligned with pupil learning, and aligned with the criteria upon which unit member performance is evaluated; ii) incorporate multiple observations of the Referred Participating Teacher during classroom instruction; iii) provide sufficient staff development activities to assist the Referred Participating Teacher to improve his or her teaching skills and knowledge; and iv) require the Consulting Teacher to monitor the progress of the Referred Participating Teacher and provide periodic reports to the Referred Participating Teacher for discussion and review.  A cooperative relationship between the Consulting Teacher and the evaluator of the Referred Participating Teacher is strongly encouraged and expected to ensure that meaningful and coordinated assistance is provided to the Referred Participating Teacher.

 

(3)        shall conduct multiple observations of the Referred Participating Teacher during classroom instruction, and shall have both pre-observation and post-observation conferences at least once in each grading period.

 

         (4)        shall monitor the progress of the Referred Participating Teacher and shall provide periodic written reports to the Referred Participating Teacher for discussion and review.

 

         (5)        shall submit a final report to the PAR Panel, for each Referred Participating Teacher, regarding the progress of the Teacher.  A “draft” copy of the report shall be submitted to and discussed with the Referred Participating Teacher who shall have ten (10) days to submit written comments to the Consulting Teacher before the report is finalized and presented to the Teacher for signature.  The Referred Participating Teacher’s signing of the report does not necessarily mean agreement, but rather that he or she has received a copy of the report.  The Referred Participating Teacher shall then have the right to submit a written response, within ten (10) days after signing the final report, and have it attached to the final report.  After the expiration of this ten (10) day period the final report and the written response, if any, shall be submitted to the PAR Panel.  The process described in this paragraph shall be completed no less than forty-five (45) calendar days before the end of the Referred Participating Teacher’s work year.  For Referred Participating Teachers assigned to a year-round school, who are off track forty-five (45) calendar days before the end of their work year, the process described in this paragraph shall be completed prior to the unit member going off track.

 

19.5     Miscellaneous Provisions

 

19.5.1     Discussions about concerns pertaining to YCUSD BTSA or PAR personnel shall be limited to and referred to the PAR Panel.  Participating Teachers and Consulting Teachers will be encouraged to share their concerns with a teacher on the PAR Panel rather than an administrator to avoid any violation or perceived violation of the complaint procedure (Article 21).  This information shall first be transmitted to teachers on the PAR Panel and then may be shared with the entire panel to determine future matches.

 

19.5.2     All discussion, documents, and information relating to the participation in the PAR Program will be regarded by all parties involved as a confidential personnel matter subject to the personnel record exemption of the California Public Records Act (Government Code section 6250 et seq.).  The annual evaluation of the Program’s impact, excluding any information on identifiable individuals, shall be subject to disclosure under the Public Records Act.

 

19.5.3     Duties performed pursuant to this Article by unit members are neither management nor supervisory, and unit members retain their rights under this Agreement while performing PAR Program duties or receiving assistance in the PAR Program.

 

19.5.4     Members of the PAR Panel and Consulting Teachers are entitled to defense and indemnification for activities performed as part of the PAR Program, as set forth in applicable provisions of the California Government Code (i.e., Division 3.6 [commencing with Section 810] of Title 1 of the Government Code).

 

19.5.5     Nothing herein shall modify or in any manner affect the rights of the Governing Board/District or unit members under provisions of the Education Code relating to the employment, classification, retention or non-reelection of certificated employees, or the right of the Governing Board/District to issue disciplinary notices and take disciplinary action pursuant to provisions of the Education Code.

Comments