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ARTICLE 12: EXTRA PAY FOR EXTRA DUTY

12.1     General Provisions

 

12.1.1     Posting:  Except in the case of a returning assignment, all Extra Pay for Extra Duty assignments shall be posted or advertised for a minimum of three (3) working days prior to being filled.  The posting shall include expected duties and the authorized rate of pay.

 

12.1.2     Discretion of the District:  All Extra Pay for Extra Duty assignments are made at the discretion of the District.

 

12.1.3     Discretion of the Unit Member:  No Extra Pay for Extra Duty assignment shall be required except as provided in 6.12.1.

 

12.1.4    Annual Determination:  Each year, the District shall determine which Extra Pay for Extra Duty assignments shall be offered.

 

12.2     Monetary Amounts

 

The monetary amounts for extra pay for extra duty assignments shall be as follows:

 

12.2.1     Stipend positions which have been negotiated are shown in the Extra Pay for Extra Duty Schedule, attached to the collective bargaining agreement as Appendix C.

 

12.2.2     Hourly rates of pay shall apply in all other cases.  A unit member authorized in advance to perform additional duties, not specified in a stipend position (12.2.1) shall be paid an hourly rate of pay.  Two (2) different hourly rates of pay shall be as follows:

 

a.      Regular Hourly Rate of Pay:  If the duties performed are an extension of his/her regular contract work, he/she shall receive his/her hourly rate based upon his/her step on the salary schedule plus his/her Anniversary Increment.  Examples include but are not limited to (1) teaching students beyond the contract day, (2) teaching during the unit member’s preparation period to fill in for a teacher on long-term leave where lesson planning and/or grading of student work is required, or (3) counselor fulfilling counselor responsibilities.  This shall not apply to Summer School (see Appendix C, Section 17 for the Summer School rate).

 

b.      Uniform Hourly Rate of Pay:  Duties not deemed to be an extension of the unit member’s regular work within the contract as indicated in 12.2.2.a. or a stipend position as designated in 12.2.1 shall be paid an hourly rate based on Column III, Step 7 of the Certificated Salary Schedule.

 

12.3     Academic Coach (Extended Day Instruction)

 

Pay for this assignment shall be the unit member’s Regular Hourly Rate of Pay (12.2.2.a). 

 

12.3.1     In order to qualify for pay, the Academic Coach must:

 

a.      Teach in an area approved by the administration.

 

b.      Teach a minimum number of students as determined by the administration.

 

c.      Teach for a designated length of time as determined by the administration.

 

d.      Be responsible for the care and maintenance of all equipment needed to teach.

 

e.      Submit a written evaluation to the administrator at the end of the teaching assignment.

 

f.       Sign an hourly rate agreement.

 

12.3.2     An Academic Coach assignment may be discontinued by either the Academic Coach or the site administrator at any time.

 

12.4     After-School Athletics

 

12.4.1     Placement of Coaches on the Coaches Salary Schedule

 

a.      Coaches without prior experience will be paid on Class I.

 

b.      Progression from class to class denotes the completion of a full season of coaching experience in a given sport.

 

c.      In making initial class placement, prior full-season coaching experience will be given according to the following:

 

(1)        One-for-one experience at the same level of responsibility, whether inside or outside the District.

 

(2)        A unit member accepting a new and/or additional coaching assignment will be paid:

 

●       an amount at least equal to the stipend paid in a previous District coaching position if in a higher level on the schedule.

 

●       an amount based on a one-for-one year’s experience if at the same or lower level.

 

12.4.2     High School Athletics

 

To qualify for the appropriate coach’s salary (either Class I, Class II, Class III, Class IV, or Class V) a coach must:

 

a.      Carry out coaching duties a minimum of twelve (12) hours per week (except weeks interrupted by school holidays).

 

b.      Spend at least five (5) of the twelve (12) hours specified in Article 12.4.2.a., above, coaching practices or contests.

 

c.      Spend at least three (3) of the remaining seven (7) hours at such tasks as:

 

(1)        Preparation of athletes prior to practices or contests.

 

(2)        Supervision of activities related to post-practice/contest athletic responsibilities.

 

(3)        Facility preparation.

 

(4)        Equipment monitoring and care.

 

(5)        Supervision of athletes during travel to “away” games.

 

d.         Spend at least two (2) hours in addition to those required in Sections 12.4.2.b. and 12.4.2.c. above in activities the coaches deem necessary for successful team performance.

 

e.         The remaining two (2) hours would be utilized at the coach’s discretion for any of the above time stipulations.

 

f.          Meet a minimum of inter-scholastic contests as designated by the assigned league of the Sac-Joaquin Section of the CIF, freshman competition, cross league, and State CIF rules and regulations.

 

g.         No team will exceed student athlete limits as established by the coach in conjunction with the principal and Athletic Director.  The limits shall only be based upon uniforms available, safety, transportation, practice facilities, and league and State rules.

 

12.4.3     K-8/Middle Schools’ Athletics

 

a.      To qualify for the appropriate coach’s salary (Class I, Class II, Class III, Class IV or Class V) a coach at the K-8/middle school level must:

 

(1)        Conduct an average of at least four (4) regularly scheduled organized practices and/or contests each week.  At least two (2) of these activities shall be organized practices.  As many more practice sessions as necessary for proper preparation may be held.

 

(2)        Work a minimum of seven (7) hours per week including practices, contests and meetings relative to the sport being coached.

 

(3)        “Practices” and “contests” as used in this Section include those activities immediately related to the practice or contest (e.g., warm-up activities).

 

b.      No team will exceed student athlete limits as established by the coach in conjunction with the principal and Athletic Director.  The limits shall only be based upon uniforms, safety, transportation, practice facilities, and league and State rules.

 

c.      No coach may be involuntarily required to supervise or assist in supervising another coach’s team during any practice or contest.

 

d.      Officials for K-8/Middle School Athletic Contests

 

(1)        Only officials for YCUSD teams will be paid.

 

(2)        YCUSD certificated personnel have first priority to referee games.  Regularly scheduled practices may not be canceled for this purpose.  Time spent officiating shall not count as part of the seven (7) hours per week as required in Section 12.4.3.a(2) above.

 

(3)        If a YCUSD certificated person is not available to officiate, an NCOA official or other qualified person will be obtained.

 

e.      “Traveling Teams”

 

The designation of a middle school athletic team as “traveling” shall be made in advance, by the Middle School Athletic Director.

 

f.       Shortened Season - K-8/Middle School Level

 

When a sport at the K-8/middle school level must be shortened, the coach’s rate of pay will be a weekly stipend prorated according to their current placement on the coaching schedule.

 

12.4.4     Play-Off Pay

 

a.      Play-off pay will be provided only for high school sports.  It shall be paid only for those sports, and only to the regular coaches of the sports, whose athletes qualify for and participate in a league-mandated post-season competition.

 

12.5     Compensatory Day Off for Saturday In-Service Training

 

School districts in general, and the Yuba City Unified School District in particular, are having a difficult time recruiting sufficient numbers of substitutes.  As a result, the District and YCTA agree that some inservice sessions may be conducted on other days than those specified in Article 6.1. and those certificated unit members voluntarily attending those inservice sessions may request to take a day of compensatory time.  The conditions associated with the practice are:

 

12.5.1     The unit member may apply for the compensatory day only after he/she has attended the inservice workday.

 

12.5.2     Compensatory days should be requested a week in advance so that adequate substitutes can be obtained.

 

12.5.3     The District will guarantee compensatory days for five (5) persons who request the same compensatory day off.  After the first five (5) persons take compensatory days off, the District will allow the next ten (10) requests for the same day subject to change depending upon the conditions for that particular day relative to substitute availability.

 

12.5.4    Days that may not be requested for compensatory time off are:

 

a.      Inservice curriculum workdays.

 

b.      Conference days as designated on the student attendance calendar.

 

c.      The day before or the day after holidays of a week’s duration or longer.

 

d.      The last day of school.

 

12.5.5     A unit member having earned two (2) compensatory days off may take them off on consecutive days.

 

12.5.6     Compensatory days must be taken in the year they were earned.

 

12.6     Conference Stipend

 

12.6.1     Amount per School Site:  Each school site shall receive One Dollar ($1.00) per enrolled student based upon the previous year’s CBED’s count.

 

12.6.2     Use of Funds:  The dollars may be used to:

 

a.      pay the cost of a substitute where the teacher absents himself/herself for the purpose of attending District-approved professional conferences, approved workshops, or visits to other school classrooms.

 

b.      help teachers defray expenses when attending the above activities when school is not in session.

 

12.7     10th Grade Counseling Program

 

This program is not to exceed the monies received from the State for the 10th grade counseling program.  The first priority of this program will be given to those students who are in jeopardy of not meeting the grades and credits for high school graduation.  This program would:

 

12.7.1     Utilize ten (10) days of the State requirements class each semester.

 

12.7.2     Provide information in the area of the world of work and how decisions and goals should be examined to enable students to choose their educational direction for their junior and senior years.

 

12.7.3     Provide opportunity to complete and compare an interest and aptitude survey as part of the information for decision making.

 

12.7.4     At the completion of this short unit, counselors would provide group and individual counseling to students and their parents concerning educational and occupational directions.

 

12.7.5     Persons trained in career development hired from outside the District – preferably counseling interns from California State University, Sacramento – who have had training in career education, testing, and the other areas mentioned previously would assist in implementation of that program.

 

12.8     Coordinators/Facilitators

 

12.8.1     Coordinators/Facilitators/Specialists/Leaders are utilized by the District for a variety of projects and assignments.  They include the following:

 

a.      District Level Coordinators

 

b.      District Level Program Specialists

 

c.      District Level Facilitators

 

d.      High School Cross-Curricular Leaders

 

e.      High School Content Leaders

 

f.       High School Task Force Leaders

 

g.      Site Coordinators (including Middle School Coordinators)

 

h.      Site Facilitators

 

12.8.2     When the District determines that Coordinator, Facilitator, Specialist or Leader services are needed or desirable, the particular description for the position(s) will be drafted and shared with the YCTA President prior to posting the position.

 

a.      YCTA will have the opportunity to review and discuss the proposal with the Assistant Superintendent for Human Resources.

 

b.      If the parties cannot agree on the category (e.g. District-level facilitator) to be assigned to the services by the District, the parties will convene a negotiation session within ten (10) days.

 

c.      After agreement is reached, the job will be posted in accordance with 12.1.1.

 

12.8.2.1     Duty descriptions shall be on file at the District’s Human Resources Department.

 

12.8.2.2     Coordinators/Facilitators/Specialists/Leaders shall be compensated as set forth in Appendix C.

 

12.8.3     At a Comprehensive High School, Content Leaders will be assigned in the following eight (8) content areas:  Math, Science, ELA/ELD, HSS, VAPA, Foreign Language, PE and CTE.  At a Comprehensive High School, a Special Education Lead Teacher and a Lead Counselor will be assigned.

 

12.8.4     The Superintendent (or designee), at the discretion of the District, may assign High School Content Leaders in other content areas according to the needs of the site.

 

a.      At any time that the District determines that there is a need to assign a Content Leader under this section, the District shall provide to YCTA a description of duties, proposed compensation and release days (if applicable) no later than five (5) working days prior to posting the position.

 

b.      Duty descriptions shall be on file at the District’s Human Resources Department.

 

12.8.5     Release Days for Comprehensive High School Content Leaders

 

a.      High School Content Leaders are allotted substitute release days in the following amounts.

 

(1)        Up to fifteen (15) substitute release days per school year for High School Content Leaders in English Language Arts (ELA/ELD) and Mathematics (Math).

 

(2)        Up to ten (10) substitute release days per school year for High School Content Leaders in Science, P.E. and HSS.

 

(3)        Up to five (5) substitute release days per school year for any Tier Four High School Content Leader not listed in (1) or (2) above.

 

b.      Each use of release time is subject to prior approval by the site administrator.  Approval will depend on the availability of substitutes for the requested day of release.

 

c.      Substitute release days may be used only in full day increments, except as follows:

 

(1)        Release time may be taken, under this section, in increments of no less than two (2) full periods, provided that substitute time is available on a period-by-period basis.  If period-by-period substitute employees are not available on site, then the release time shall be charged in a full-day increment, although it may be used for less than the full day.

 

(2)        The total cost of the release time of any High School Content Leader for each school year shall not exceed the cost of the release days set forth in Section 12.8.5.a whether or not they are used in full or partial day increments.

 

12.8.6     Release Days for High School Cross-Curricular Leaders

 

a.      High School Cross-Curricular Leaders are allotted up to fifteen (15) substitute release days per year.

 

b.      Each use of release time is subject to prior approval by the site administrator.  Approval will depend on the availability of substitutes for the requested date of release.

 

c.      Substitute release days may be used only in full day increments, except as follows:

 

(1)        Release time may be taken, under this section, in increments of no less than two (2) full periods, provided that substitute time is available on a period-by-period basis.  If period-by-period substitute employees are not available on site, then the release time shall be charged in a full-day increment, although it may be used for less than the full day.

 

(2)        The total cost of the release time of any High School Cross-Curricular Leader for each school year shall not exceed the cost of the release days set forth in Section 12.8.6.a whether or not they are used in full or partial day increments.

 

12.8.7     Unit members who are assigned to serve as High School Content Leaders:

 

a.      Must be permanent employees.

 

b.      Shall teach in the content area a minimum of:

 

(1)        three (3) periods in a six (6) period day schedule.

 

(2)        two (2) periods in a four (4) period block schedule.

 

c.      Are subject to the following selection process:

 

(1)        A majority of teachers in the site’s content area shall nominate one (1) candidate for the duty assignment and forward the nomination to the Principal.

 

(2)        If the Principal rejects the first nominee, a majority of the teachers in the site content area shall nominate two (2) additional candidates and forward the nominations to the Principal to make a selection.

 

(3)        Should the Principal reject both additional nominees, the following selection process shall apply.

 

(a)        Any qualified applicant shall be considered by a three (3) person selection panel that consist of one (1) site level administrator and two (2) teachers, of whom at least one (1) teaches in the same subject area of the Content Leader to be selected.

 

(b)        The panel shall interview the candidates who seek to be assigned as High School Content Leader and make recommendations to the Principal.

 

(c)        The Principal shall give consideration to, but shall not be bound by, the recommendations of the panel.

 

d.         Will serve a term of two (2) years.

 

e.      May serve an additional, consecutive two (2) year term.

 

f.       After serving two (2) consecutive terms, the unit member may not serve again until one (1) term has passed.

 

g.      The unit member may then serve an additional term, or terms, as listed in d., e., and f. above.

 

12.8.8     The Superintendent (or designee), at the discretion of the District, may assign High School Cross-Curricular Leaders and/or Task Force Leaders according to the needs of the District.

 

a.      If the District determines that there is a need to assign a Leader under this section, the District shall provide to YCTA a description of duties, the tier assignment and release time (if applicable) no later than five (5) working days prior to posting the position.

 

b.      Duty descriptions shall be on file at the District’s Human Resources Department.

 

12.8.9     Unit members who are assigned to serve as Comprehensive High School Cross-Curricular Leaders and Task Force Leaders:

 

a.      Are employees who facilitate groups which study issues and create and propose strategies for student success.

 

b.      Must be permanent employees.

 

c.      Are subject to the following selection process.

 

(1)        Any qualified candidate shall be considered by a three (3) person selection panel that consists of one (1) site level administrator and two (2) teachers.

 

(2)        The panel shall interview the candidates who seek to be assigned as High School Cross-Curricular Leader or Task Force Leader and make recommendations to the Principal.

 

(3)        The Principal shall give consideration to, but shall not be bound by, the recommendations of the panel.

 

12.9     Independent Study Instructors and Home/Hospital Instructors

 

12.9.1     A K-12 teacher who volunteers as an Independent Study or Home/Hospital Instructor, and who is approved by the District, will be paid their Regular Hourly Rate of Pay (see 12.2.2.a).  This shall not apply to full-time K-12 Independent Study Instructors.

 

12.9.2     Criteria for Choosing Home/Hospital Instructors (Non-Special Education)

 

a.      Teachers will be selected in this priority:

 

(1)        The student’s teacher or teachers.  The assignment may be split among the student’s teachers in a departmentalized program.

 

(2)        A teacher currently teaching at the grade level or in the content area from the school site.  Preference will be given to a teacher who has not previously had an opportunity.

 

(3)        A non-grade level teacher from the school site.  Preference will be given to a teacher who has not previously had an opportunity.  If two (2) teachers have the same priority, the home/hospital instructor will be chosen by lottery.

 

(4)        Teachers will be chosen from the District-wide pool on a rotating basis.

 

b.      Annually, the District will seek volunteers for a District-wide pool.  Teachers shall indicate their interest in inclusion in the following three (3) subdivisions:  elementary, middle school or high school.  Inclusion in the pool is not a commitment to accept an assignment.

 

c.      If two (2) teachers have the same priority, the home/hospital instructor will be picked by lottery.

 

d.      An instructor full-time teaching position will not be considered for more than three (3) students at a time.

 

12.9.3     Reimbursable Mileage

 

Reimbursable mileage is defined as:

 

a.      Mileage incurred from a unit member’s assigned school site to a home/hospital student’s home.

 

b.      Mileage incurred between student homes, if the unit member serves multiple home/hospital students.

 

c.      That mileage incurred from a student’s home to a unit member’s home, which is in excess of the unit member’s normal commute to his or her school site.

 

Example:  The unit member’s normal commute to his or her school site is five (5) miles. The unit member drives twenty-five (25) miles to a student’s home.  The unit member will be entitled to reimbursement for twenty (20) miles.

 

d.      Mileage incurred from the home/hospital student’s home back to the school site, if return to the school site is required by virtue of the services provided to the home/hospital student.  (In this instance, the commute from the school site to the unit member’s home will not be reimbursable.)

 

Example:  The unit member is providing instruction in science, and must bring lab equipment to the student’s home.  The teacher will be reimbursed for mileage from the student’s home back to the school site so that the unit member may return the equipment to the school site.

 

12.9.4     Rate of Reimbursement

 

Payment will be made pursuant to existing District procedures for expense reimbursement.

 

12.10   Student Teacher/Master Teacher

 

12.10.1   Student teachers will only be assigned to those unit members who have on file with the building principal a written agreement to serve as a master teacher.

 

12.10.2   The following formula will be used to compute the amount paid:

 

½ (Phase I plus Phase II)

 

12.10.3   Absent extraordinary circumstances, an agreement to serve as a master teacher may not be rescinded during the year in which it was exhausted.

 

12.11   V.E.A. Funded Instruction

 

12.11.1   Those teachers approved by the school principal and the Assistant Superintendent, Instructional Services to instruct students eligible for V.E.A. funded instruction will receive extra-duty pay, provided the instruction occurs beyond the regular contract hours.

 

12.11.2   Extra-duty pay for V.E.A. funded instruction shall be Regular Hourly Rate of Pay (12.2.2.a.).

 

12.12   Lead Teachers - Grade 6-8 Teachers

 

12.12.1   Unit members who are assigned to serve as Lead Teachers:

 

a.      Will serve a term of two (2) years.

 

b.      May serve an additional, consecutive two (2) year term.

 

c.      After serving two (2) consecutive terms, the unit member may not serve again until one (1) term has passed.

 

d.      The unit member may then serve an additional term, or terms, as listed in a., b., and c., above.

 

12.12.2   Lead Teachers will be given release time during study hall/elective time or shall be provided (if requested) with up to five (5) substitute release days.

 

12.12.3   Lead Teachers will perform duties as determined by a consensus of the site level grade level teachers and site administrator.

 

12.12.4   Lead Teachers will have been a unit member for the past three (3) years.

 

12.12.5   Lead Teachers shall be selected by a consensus of teachers and administration.

 

12.12.6   If approved by a consensus of teachers and the administration, two (2) teachers may share the Lead Teacher position and the stipend.

 

12.12.7   These provisions (12.12) shall only apply at a grade level where there are at least three (3) teachers.  A site that does not have at least three (3) teachers at a grade level may combine grades to aggregate to three (3).

 

12.12.8   The Special Education Lead Teacher at a site where there are three (3) or more Special Education teachers shall be paid a Lead Teacher stipend.

 

12.13   Notification

 

12.13.1   General

 

a.      Verbal and/or written notice will be provided by the administration to unit members holding positions enumerated in this Article if a decision is made not to continue him/her in that position for the following year.

 

b.      The administration will determine whether the notice shall be written or verbal.

 

12.13.2   Athletic Coaches

 

a.      Within thirty (30) calendar days of the last CIF-sanctioned event of the sport, the District shall notify a Head Coach of the District’s decision to nominate him/her to the Board as a returning coach for the coming season.  The decision shall be in writing if offered a position.

 

b.      Assistant Coaches shall be notified within thirty (30) calendar days after a Head Coach has accepted his/her position.

 

c.      Within thirty (30) calendar days of a District offer of continuation, a coach offered continuation shall accept or decline.

 

d.      All appointments are subject to Board confirmation and authorization of the sport.

 

e.      All positions not filled by a returning unit member shall be advertised to the bargaining unit and interested persons encouraged to apply.

 

f.       This provision (Section 12.13.2) shall apply to all positions referenced in Appendix C, Section 2.

 

12.14   Academy Inservice Program

 

12.14.1   In coordination with the Staff Development Committee’s recommendations, the Yuba City Unified School District Academy Inservice Program (may be referred to as Passports) provides inservice activities for staff when they are not on contracted work status.  Inservice activities will be implemented through the office of the Assistant Superintendent, Instructional Services as appropriate.

 

12.14.2   Presenters for the Academy may include, but are not limited to, unit members.

 

12.14.3   Each attendee will receive one (1) unit toward credit on the salary schedule for fifteen (15) hours of completed Academy inservice or he/she may opt to be paid at the Uniform Hourly Rate of Pay as specified in 12.2.2.b.  Unit members who act as presenters shall be paid their Regular Hourly Rate of Pay as specified in 12.2.2.a for scheduled presentation time as well as preparation of up to twice the presentation time.

 

Note:   This shall not apply to any presenter whose regular duties encompass such activities.
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